Starter pricebook CSV
Download editable service and pricing rows for your trade. No signup required.
| Service | Category | Hours | Materials | Labor | Suggested Price | Notes |
|---|---|---|---|---|---|---|
| AC tune-up (residential) Spring/summer AC inspection and tune-up. Clean coils, check refrigerant, inspect components | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Often required for warranty |
| Furnace tune-up (residential) Fall/winter furnace inspection and tune-up. Clean burners, check heat exchanger, inspect components | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Critical for safety (carbon monoxide) |
| Capacitor replacement (AC) Replace failed AC capacitor (most common summer breakdown) | Repair | 1 | $45 | $150 | $295 | Single capacitor. Dual capacitor slightly higher |
| Thermostat install (programmable) Replace old thermostat with new programmable or smart thermostat | Installation | 1 | $0 | $155 | $195 | Customer provides thermostat. Smart thermostat may require C-wire |
| Refrigerant recharge (R-410A) Recharge AC system with R-410A refrigerant (up to 2 lbs) | Repair | 1 | $120 | $110 | $325 | Per lb over 2 lbs: $60. Should diagnose leak first |
| Air filter replacement (high-efficiency) Replace main HVAC filter with high-efficiency MERV 11-13 filter | Maintenance | 0.5 | $40 | $47 | $95 | Customer can supply own filter. Recommended every 90 days |
| Condensate drain line cleaning Clear clogged AC condensate drain line to prevent water damage | Maintenance | 1 | $5 | $95 | $130 | Common cause of AC not cooling and water damage |
| AC contactor replacement Replace failed AC contactor (prevents unit from starting) | Repair | 1 | $35 | $120 | $195 | Common summer repair |
| Mini-split installation (single zone) Install single-zone ductless mini-split AC/heating unit | Installation | 8 | $200 | $950 | $2400 | Customer provides unit. Includes line set, wiring, mounting |
| Emergency HVAC service call After-hours emergency HVAC service call (no heat in winter, no AC in summer) | Service Call | 1 | $0 | $210 | $295 | Minimum charge. Actual repair additional |
| Duct inspection Inspect ductwork for leaks, damage, or inefficiency | Inspection | 1.5 | $0 | $142 | $175 | Includes basic report. Sealing additional |
| Heat exchanger inspection Inspect furnace heat exchanger for cracks (carbon monoxide safety check) | Inspection | 1.5 | $0 | $142 | $175 | Critical safety inspection. Recommended annually |
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HVAC price list (12 services)
Suggested prices for common hvac services. Adjust for your market, labor rate, and material costs. Download as CSV with the tool above.
| Service | Category | Est. hours | Materials | Labor | Suggested price | Notes |
|---|---|---|---|---|---|---|
| AC tune-up (residential) | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Often required for warranty |
| Furnace tune-up (residential) | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Critical for safety (carbon monoxide) |
| Capacitor replacement (AC) | Repair | 1 | $45 | $150 | $295 | Single capacitor. Dual capacitor slightly higher |
| Thermostat install (programmable) | Installation | 1 | $0 | $155 | $195 | Customer provides thermostat. Smart thermostat may require C-wire |
| Refrigerant recharge (R-410A) | Repair | 1 | $120 | $110 | $325 | Per lb over 2 lbs: $60. Should diagnose leak first |
| Air filter replacement (high-efficiency) | Maintenance | 0.5 | $40 | $47 | $95 | Customer can supply own filter. Recommended every 90 days |
| Condensate drain line cleaning | Maintenance | 1 | $5 | $95 | $130 | Common cause of AC not cooling and water damage |
| AC contactor replacement | Repair | 1 | $35 | $120 | $195 | Common summer repair |
| Mini-split installation (single zone) | Installation | 8 | $200 | $950 | $2400 | Customer provides unit. Includes line set, wiring, mounting |
| Emergency HVAC service call | Service Call | 1 | $0 | $210 | $295 | Minimum charge. Actual repair additional |
| Duct inspection | Inspection | 1.5 | $0 | $142 | $175 | Includes basic report. Sealing additional |
| Heat exchanger inspection | Inspection | 1.5 | $0 | $142 | $175 | Critical safety inspection. Recommended annually |
How these hvac prices were estimated
Base prices
We collected typical residential service-call pricing from across the US for hvac work. Each service has a base price that represents the median charge in a suburban, mid-cost market for an established business.
Materials vs. labor split
Each service breaks down into materials and labor. The split varies by job — a capacitor replacement is mostly materials, while drain cleaning is almost entirely labor. Knowing your split helps you spot where to improve margins.
Market adjustments
The pricing calculator applies a market multiplier: rural (0.85x), suburban (1.0x), urban (1.25x), and major metro (1.55x). These reflect differences in cost of living, competition density, and customer willingness to pay.
Experience adjustments
New businesses (0.85x) typically charge less while building reputation. Established businesses (1.0x) charge market rate. Premium businesses (1.4x) have strong reviews, specialized expertise, or serve high-end markets.
The pricing calculator includes 11 hvac services with price ranges, estimated hours, and materials percentages.
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HVAC pricing & quoting FAQ
What is a hvac pricebook?
A pricebook is a list of standard services with set prices that a hvac contractor uses to keep pricing consistent. Instead of pricing each job from scratch, you look up the service in your pricebook and apply market adjustments. Download the hvac pricebook CSV above to get started.
How do I create a hvac price list?
Start with our hvac pricebook template (download above as CSV). Review each service and adjust the suggested price for your market, labor rate, and material costs. Import it into Google Sheets, Excel, or your field-service software. Update it at least once a year as material and labor costs change.
Are these hvac prices realistic for 2026?
The suggested prices are based on typical US residential rates as of early 2026. Material costs and labor rates vary by region — use the suggested price as a baseline and adjust upward for high-cost areas or if your material suppliers have raised prices. The notes column flags items where pricing is per-unit (sq ft, linear ft, etc.).
Can I import this hvac pricebook into ServiceTitan, Housecall Pro, or Jobber?
The CSV format (Service, Category, Description, Estimated Hours, Materials Cost, Labor Cost, Suggested Price, Notes) is compatible with most field-service software that supports CSV import. Check your software's import documentation for field mapping. You may need to rename columns to match their required format.