Service pricing calculator
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HVAC price list (12 services)
Suggested prices for common hvac services. Adjust for your market, labor rate, and material costs. Download as CSV with the tool above.
| Service | Category | Est. hours | Materials | Labor | Suggested price | Notes |
|---|---|---|---|---|---|---|
| AC tune-up (residential) | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Often required for warranty |
| Furnace tune-up (residential) | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Critical for safety (carbon monoxide) |
| Capacitor replacement (AC) | Repair | 1 | $45 | $150 | $295 | Single capacitor. Dual capacitor slightly higher |
| Thermostat install (programmable) | Installation | 1 | $0 | $155 | $195 | Customer provides thermostat. Smart thermostat may require C-wire |
| Refrigerant recharge (R-410A) | Repair | 1 | $120 | $110 | $325 | Per lb over 2 lbs: $60. Should diagnose leak first |
| Air filter replacement (high-efficiency) | Maintenance | 0.5 | $40 | $47 | $95 | Customer can supply own filter. Recommended every 90 days |
| Condensate drain line cleaning | Maintenance | 1 | $5 | $95 | $130 | Common cause of AC not cooling and water damage |
| AC contactor replacement | Repair | 1 | $35 | $120 | $195 | Common summer repair |
| Mini-split installation (single zone) | Installation | 8 | $200 | $950 | $2400 | Customer provides unit. Includes line set, wiring, mounting |
| Emergency HVAC service call | Service Call | 1 | $0 | $210 | $295 | Minimum charge. Actual repair additional |
| Duct inspection | Inspection | 1.5 | $0 | $142 | $175 | Includes basic report. Sealing additional |
| Heat exchanger inspection | Inspection | 1.5 | $0 | $142 | $175 | Critical safety inspection. Recommended annually |
How these hvac prices were estimated
Base prices
We collected typical residential service-call pricing from across the US for hvac work. Each service has a base price that represents the median charge in a suburban, mid-cost market for an established business.
Materials vs. labor split
Each service breaks down into materials and labor. The split varies by job — a capacitor replacement is mostly materials, while drain cleaning is almost entirely labor. Knowing your split helps you spot where to improve margins.
Market adjustments
The pricing calculator applies a market multiplier: rural (0.85x), suburban (1.0x), urban (1.25x), and major metro (1.55x). These reflect differences in cost of living, competition density, and customer willingness to pay.
Experience adjustments
New businesses (0.85x) typically charge less while building reputation. Established businesses (1.0x) charge market rate. Premium businesses (1.4x) have strong reviews, specialized expertise, or serve high-end markets.
The pricing calculator includes 11 hvac services with price ranges, estimated hours, and materials percentages.
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HVAC pricing & quoting FAQ
How much should a hvac contractor charge for common services?
Our hvac pricing calculator uses base prices from a national average of residential service calls, then adjusts for your experience level and local market. For example, a standard hvac repair in a suburban market runs $120–$320 depending on the job. Use the calculator above to get a specific range for your trade and service.
Are these hvac prices accurate for my area?
The base prices reflect typical US residential rates. The market multiplier adjusts for cost of living — rural areas trend 15% lower, major metros 55% higher. We recommend using the result as a starting point and confirming against your actual labor, material, and overhead costs.
How do I price hvac services as a new business?
New businesses should use the "new" experience multiplier (0.85x) to remain competitive while building reputation. As you gain reviews and referrals, move to "established" (1.0x) or "premium" (1.4x). Never price below your break-even — even as a new business, you need to cover materials, labor, and overhead.
What's the difference between flat-rate and hourly hvac pricing?
Flat-rate (also called flat-rate or menu pricing) gives customers a single price upfront. Hourly pricing charges for time plus materials. Most customers prefer flat-rate because there's no surprise. Our calculator shows both the suggested flat price and the implied hourly rate so you can compare.