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HVAC price list (12 services)
Suggested prices for common hvac services. Adjust for your market, labor rate, and material costs. Download as CSV with the tool above.
| Service | Category | Est. hours | Materials | Labor | Suggested price | Notes |
|---|---|---|---|---|---|---|
| AC tune-up (residential) | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Often required for warranty |
| Furnace tune-up (residential) | Maintenance | 1.5 | $0 | $155 | $195 | Recommended annually. Critical for safety (carbon monoxide) |
| Capacitor replacement (AC) | Repair | 1 | $45 | $150 | $295 | Single capacitor. Dual capacitor slightly higher |
| Thermostat install (programmable) | Installation | 1 | $0 | $155 | $195 | Customer provides thermostat. Smart thermostat may require C-wire |
| Refrigerant recharge (R-410A) | Repair | 1 | $120 | $110 | $325 | Per lb over 2 lbs: $60. Should diagnose leak first |
| Air filter replacement (high-efficiency) | Maintenance | 0.5 | $40 | $47 | $95 | Customer can supply own filter. Recommended every 90 days |
| Condensate drain line cleaning | Maintenance | 1 | $5 | $95 | $130 | Common cause of AC not cooling and water damage |
| AC contactor replacement | Repair | 1 | $35 | $120 | $195 | Common summer repair |
| Mini-split installation (single zone) | Installation | 8 | $200 | $950 | $2400 | Customer provides unit. Includes line set, wiring, mounting |
| Emergency HVAC service call | Service Call | 1 | $0 | $210 | $295 | Minimum charge. Actual repair additional |
| Duct inspection | Inspection | 1.5 | $0 | $142 | $175 | Includes basic report. Sealing additional |
| Heat exchanger inspection | Inspection | 1.5 | $0 | $142 | $175 | Critical safety inspection. Recommended annually |
How these hvac prices were estimated
Base prices
We collected typical residential service-call pricing from across the US for hvac work. Each service has a base price that represents the median charge in a suburban, mid-cost market for an established business.
Materials vs. labor split
Each service breaks down into materials and labor. The split varies by job — a capacitor replacement is mostly materials, while drain cleaning is almost entirely labor. Knowing your split helps you spot where to improve margins.
Market adjustments
The pricing calculator applies a market multiplier: rural (0.85x), suburban (1.0x), urban (1.25x), and major metro (1.55x). These reflect differences in cost of living, competition density, and customer willingness to pay.
Experience adjustments
New businesses (0.85x) typically charge less while building reputation. Established businesses (1.0x) charge market rate. Premium businesses (1.4x) have strong reviews, specialized expertise, or serve high-end markets.
The pricing calculator includes 11 hvac services with price ranges, estimated hours, and materials percentages.
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HVAC pricing & quoting FAQ
How do I write a hvac quote or estimate?
A professional hvac quote includes your business name and contact info, the customer's name, a description of the work, itemized line items with quantities and unit prices, a subtotal, tax (if applicable), total, valid-for date, and any terms or notes. Use the quote builder above — fill in the fields and click "Print or save PDF" for a clean, printable quote.
Can I use this hvac contractor quote template for free?
Yes. The quote builder is completely free, no account required. Your data stays in your browser (localStorage) — nothing is uploaded. You can print or save as PDF directly from your browser.
What should a hvac quote include?
Every hvac quote should include: a clear description of the work scope, itemized costs (labor and materials separately or combined), payment terms, how long the quote is valid, and any exclusions or assumptions. If permits are required, note who is responsible. The quote builder above handles all of this automatically.
Should hvac contractors charge for estimates?
Many hvac contractors offer free estimates for small jobs and charge a diagnostic fee for larger ones. A common approach: waive the estimate fee if the customer hires you, or charge $75–$150 for a site visit that gets credited toward the job. This weeds out tire-kickers.